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[Organization Name]
Summary
At [Organization Name], we believe in the value of continuous professional development through ongoing education provided by accredited institutions. These courses enhance individual growth and increase an employee’s capacity within their role. To support this, we have established a budget managed by the Human Resources (HR) department, offering eligible staff the opportunity to further their education.
Scope
This policy applies to staff enrolled in accredited academic or technical courses relevant to their position.
Responsibilities
- Executive Director
Definitions
- Courses: Accredited academic or technical courses relevant to the employee’s role.
- Reimbursement: Reimbursement is calculated based on the final course mark percentage (e.g., an 85% final mark results in 85% of the course fee being reimbursed). Employees may apply for reimbursement for a maximum of three courses per calendar year.
- Fee: The fee refers to the cost of the course itself and does not include administrative fees or book costs.
Procedure
1. Submission Timeline
- All requests must be submitted by November of the year preceding the intended training.
- Requests submitted after the deadline will be considered on a first-come, first-served basis.
2. Submit Formal Request
- All requests must be submitted via the designated online form.
- Employees must calculate and document all fees involved.
- It is recommended that employees discuss their training request with their Department Head prior to submission.
- Employees are responsible for ensuring that their regular responsibilities are maintained and that work performance remains excellent during the training period.
3. Approval Process
- Upon receiving a request, the HR Coordinator will consult with the relevant Department Head to assess any potential scheduling conflicts and to determine the relevance of the training.
- The HR Coordinator will then present the request to the Lead Team for discussion and budget approval.
- Once approved, the employee will be notified and may begin to arrange the necessary details for the course.
4. Approval Denied
- If a request is denied, the employee may appeal by submitting additional supporting information.
- If the appeal is also denied, the employee may choose to self-fund the course.
This policy ensures that [Organization Name] supports the professional development of its employees while maintaining operational excellence.